Executive Assistant & Project Assistant

Our client is a rapidly growing organization, full of exciting developments and opportunities for the future. Their people are defined by their drive, commitment to collaboration, and continuous growth. Employees quickly feel at home, finding their place in an environment that encourages them to shape their own role while tackling engaging challenges. Whether onshore or offshore, their dynamic and supportive culture empowers individuals to thrive and make an impact.

We are currently looking for an Executive Assistant & Project Assistant to join our client's team. In this role, you will be the central coordinator, acting as the glue that holds many of the organizational activities together. Your main responsibility will be to provide organizational and administrative support to the Executive Board, ensuring smooth operations across corporate projects, gathering insights to improve processes, and preparing key reports and presentations.

As a meeting secretary, you will manage corporate documentation, coordinate board meetings, and liaise with key stakeholders such as the Supervisory Board, Works Council, and shareholders. This role demands diplomacy and discretion due to its sensitive nature.

Beyond the daily tasks, you will also play a key role in maintaining the corporate identity, overseeing exhibitions and events, and managing marketing and external communication through the website and social media channels. To ensure smooth execution, you will collaborate closely with the support team, including the office manager and an external designer.

Key Responsibilities

• Provide organizational and administrative support to the executive board
• Manage corporate secretary functions and document control
• Supervise corporate project organization and structure processes
• Lead a few improvement or communication projects
• Collaborate with and lead the support team, including the office manager and external designer
• Organize corporate events, such as the yearly stakeholders meeting, quarterly update events for office employees, and the hristening of new vessels
• Oversee corporate identity and external communication through the website and social channels

Job Requirements

• Minimum HBO level education in Executive Management Assistant, Project Management, or Communications
• Five years of experience in a similar role
• Familiarity with managing improvement projects and creating communication content, including articles, social media, and videos
• Proficient in Microsoft Office, especially SharePoint, Teams, and Outlook
• Experience in an international company
• Fluent in Dutch and English (both written and spoken

Competences

• Demonstrates strong communication skills, building trust and fostering positive, lasting relationships
• Energetic and uplifting attitude
• Thrives in a fast-paced environment
• Self-starter, proactive, and solution-oriented
• Ability to switch between different tasks without losing sight of priorities
• Comfortable communicating with internal and external stakeholders
• Accurate and structured work style
• Exceptional organizational and planning skills

Does this vacancy excite you? We would love to hear from you! Send us your CV at welkom@eva-support.nl and take the first step towards an exciting new opportunity. If you have any questions or would like to know more about the role, feel free to reach out to Elonique Dalhuisen at 06-53385748. We look forward to hearing from you soon!